Loading. Please Wait.

Group Room Block Request for the AHCA/NCAL
70th Convention & Exposition

General Information:

  • Complete and submit this form if you need to block 10 or more rooms. Requests are assigned on a first-come, first-served basis and are based on hotel availability.
  • If you had a group block at past AHCA/NCAL meetings, your history of rooms reserved versus rooms utilized will be reviewed. AHCA/NCAL Housing reserves the right to make adjustments to your block based on past history.
  • A maximum of 10 rooms on peak can be blocked at The Hyatt Regency Orlando.
  • All online reservation requests require a credit card to be confirmed on your initial group room request, but credit cards will not be accepted as a form of group room deposit payment; only deposit checks will be accepted. An invoice will be forwarded to you for the required room block deposit with your group room confirmation. The required room deposit check payment is due by Wednesday, June 26, 2019.
  • Once you receive the housing agreement confirming your block, please return a signed copy. The welcome letter will then be emailed with the user name and password to manage your room block online.
  • All reservation changes and/or cancellations must be made through AHCA Housing.
  • Wednesday, June 26, 2019 – Rooming lists with complete names are due. Please submit your rooming list as an attachment by sending us a message. Any unused rooms, where name have not been provided by this date, will be released.
  • Friday, July 19, 2019 – Pick-up report will be emailed to the designated group coordinator detailing the block the Exhibitor/Group is liable for. (See group Attrition policy below)
  • If you have a question or need assistance please notify AHCA Housing: Send us a message.

  • (*Asterisks designate required fields)

    Correspondence should be sent to:






    Hotel Choices:


    Please provide your hotel choices in order of preference. Group housing assignments will be made on a first-come, first-served, space-available basis. If your hotel choices are not available, a Housing Representative will contact you.


    (*Asterisks designate required fields)


    Room/Suite Request:

    Please indicate the number of rooms requested for each night in the table below.

    Attrition Policy
    Once the room block is confirmed and the housing Group Room Block Agreement is signed by the group, Exhibitor/Group is responsible for picking up eighty-five percent (85%) of the total room block. A pick-up report will be emailed to the designated group coordinator on July 19, 2019 detailing the block that the Exhibitor/Group is liable for. Should the actual rooms utilized be less than 85% of the Total Room Nights originally blocked, the Exhibitor/Group agrees to pay AHCA/NCAL for the number of sleeping rooms not utilized up to the 85% of the Total Room Nights reserved. Following receipt of the actual pick-up numbers from the hotel(s), the Exhibitor/Group will be billed for the difference between the actual hotel’s pick-up numbers and 85% of the Total Room Nights on the housing Group Room Block Agreement confirmation signed by the group. These monies are due within thirty (30) days of receipt of the invoice.

    Rooms




    Rooms
    Sat
    Oct 12
    Sun
    Oct 13
    Mon
    Oct 14
    Tue
    Oct 15
    Wed
    Oct 16
    Suites
    Total

    * For suite requests, please indicate if the suite is for sleeping or hospitality function.
    Sleeping      Hospitality      N/A


    Deposit Information:

    Deposit Policy: A credit card number is required to process your group room request. The credit card will NOT be charged for housing, nor is this credit card acceptable as a form of group room deposit payment. It is only to process your group room request form. Check deposit for 1 night per room or suite rate + tax by company check due by June 26, 2019.

    All room block requests submitted online must be guaranteed with a credit card (no checks).


    Financial Information:



    Cancellation Policy:

    The cancellation deadline is Friday, September 13, 2019. Cancellations after September 13, 2019, will result in forfeiture of the entire deposit amount or a charge to the credit card by the hotel.
    Please be aware that this cancellation policy is entirely separate from the attrition policy enforced by AHCA/NCAL (see Attrition Policy & Penalty Fees above).


    Comments