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PRIORITY HOUSING IMPORTANT INFORMATION FOR EXHIBITORS AND SPONSORS


Room Block Assignment

The deadline for submitting your room block request is Friday, March 1, 2019. Hotel assignments will be made using the priority points system; not by the date your request is received. Hotel assignments will be made, and a contract will be sent to you during the week of March 15 to confirm your reservations.


Rooming List Deadline Date

Rooming lists for the blocked rooms must be received on or before Friday, August 23, 2019.


Cancellation Date

A penalty of one (1) night's room and tax will apply if reservations are not cancelled on or before Monday, October 7, 2019. The guest acknowledges that after the cancellation deadline, AFP Housing shall have no obligation to recover or seek recovery of any deposit monies on the guest's behalf. The deadline to cancel Room Blocks no longer needed is Friday, August 23, 2019.


Last Day to Request Housing

Tuesday, October 7, 2019


Reservations

  • AFP reserves the right to cancel any hotel reservations for individuals not registered to attend the AFP Annual Conference by Friday, September 20, 2019.
  • All reservations made online require a credit card to guarantee the reservation.


Important Credit Card Policies: Please Read

Advance Deposits: Hotels may charge one night's room & tax advance deposit after Friday, September 27, 2019 to the credit card used to hold the reservation. If you do not want the deposit charged to the current credit card, you must provide another card to AFP Housing no later than Thursday, September 26, 2019. After that date we may not be able to prevent the hotel from charging the current card for the deposit.


Important Advisory

It has come to our attention that several housing agencies have presented themselves as hotel booking agencies for AFP conferences and have been contacting exhibitors and attendees to make hotel reservations using their services. Please note: Convention Management Resources, Inc. (CMR) is the only official housing agent for the AFP 2019 in Boston. No other housing company or travel agency is authorized to place hotel reservations on behalf of AFP.

Reservations made through any other agency cannot be guaranteed by AFP and may result in additional charges, incorrect hotel placement, or inflated room rates for other conference participants. Please use the AFP Official Housing online hotel reservation system to avoid any confusion or additional charges.

For further information or assistance you may contact AFP Housing directly at +1 800.618.4242 (Toll-free phone number) or +1 415.979.2269 (International phone number). Should you be contacted by any agency other than CMR, please notify AFP Housing by sending us a message.